Official Minutes - Board Meeting June 22, 2004

7:35PM-9:40PM

Present:

Alex D Aloia - President - Present

Edgar Khalatian - Vice President - Present

Mike Eastman - Secretary – Present

Bill Williams - Treasurer - Present

Ron Simmons - Director at Large – Present

Paul Policarpio - General Manager - Present

Also present: David Lira, CVHOA counsel

 

 Motions: All motions have been unanimously approved by the CVHOA Board of Directors.

  • Board authorization given to Paul Policarpio to sign CIBA cancellation notification.
  • Rehire Paul Policarpio as on site General Manager with a $75K annual salary for a period of one year with an automatic renewal clause on a 30 day dismissal notification prior to automatic renewal date.  Hire date effective July 1, 2004.
  • Board authorized Finance Committee to review purchase orders and to indicate comments on any irregularities.  Prior to payment, approval of General Manager or Board of Directors is needed.
  • Laws and existing regulations governing elections of Directors to be included in the mailing of proxies to homeowners.
  • Policy on approval of expenditures prior to purchase using CVHOA funds (Included herewith is the Expenditure Policy).

Other Items:

  • General Manager’s Report
    • Election letters to be sent out on Friday 25th June.
    • 415 Parking Permits Issued
    • CIBA Cancellation Request
    • Landscaping
      • Via Venezia

  •  3 trees removed due to sidewalk damage

  • Re-establish drains, repair walkway lights and replant hillside

      • Via Crema

  • 100% completed

      • Via Latina

  • 80% completed.  Estimated completion 2 to 3 weeks

      • Via Monique, Verona, Pompeii

  • Estimated completion time approximately 90 days

      • Fire Break

  • To be started next week

    • Maintenance
      • Backflows and water regulators

- 2 Backflows need to be replaced immediately

- 3 water regulators need to be replaced

                                            $ 600 each in-house
                                            $3500 each out sourced

Water regulators are aging and will need replacement soon.  An inventory of these regulators and condition status will be submitted to the Board at the next meeting

  • RESG Litigation Report
    • HOA Counsel David Lira recounts lawsuit had been filed 1˝ years ago.  The case is now in the mediation phase, Judge Alexander Williams presiding.  Sample testing of 150 units used as indicator for the extent of damages.  The case is primarily a water intrusion matter.  No serious offers for settlement have yet been offered by the defense.  Counsel is optimistic that this matter will be concluded in mediation considering complex cases such as this are 97% of the time settled.
  • Treasurer’s Report
    • Attached herewith. 
  • Committees’ Reports:
    • Parking Committee
      • More guest parking available (over 100 spaces).  More homeowners are using garages for parking.
      • Outsiders parking in the common area leaving vehicles for extended period of time have decreased due to constant committee monitoring.
    • Architectural Committee
      • Scheduled walk around the community.  Will make recommendations to the Board in a special meeting scheduled June 29, 2004 at 7PM.
    • Finance Committee
      • Request to receive Financial Report from MPS by the 15th of each month. Paul will request for earlier pick up of bank statement in order to give the accounting office more lead time in preparing the report.
    • Judicial Committee
      • The committee is in the organizational stage and will report to the Board further development.
    • Election Committee
      • Schedule for election deadlines and mailings presented to the Board. 

See additional information (click here)

 Respectfully submitted by:  Michael Eastman, Secretary

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