Official Minutes - Board Meeting July 27, 2004

Motions: All motions unanimously approved by the CVHOA Board of Directors

● Approve Minutes of the Board of Directors Meetings held on:
                      June 22, 2004, June 29, 2004

● Authorize Reserve Expenditure for the purchase of the Ford Flat Bed Pick Up Truck for $ 5812.89. Payment must be made prior to 7/25/04.

● Accept the increase in Re-piping cost of the (4) remaining units from $2500 to $3000 due drastic increase in material cost. 7736 Via Sorrento, 7728 Via Napoli, 9650 Via Torino, 9644 Via Torino.

● Authorize Reserve Expenditure for Pool Equipment to replace main pool heater and Jacuzzi filter.

● Accept Association Reserves, Inc. proposal to prepare Level III Reserve Study for the amount of $1000.00. Authorize GM Paul Policarpio to sign agreement dated July 03, 2004 as presented to the Board of Directors.

● Authorize legal expense of $500.00 to pay for the preparation of an employment contract between the CVHOA and GM.

  RESG LAWSUIT

            ● Plaintiff Counsel expecting to receive Defense recommendation of repair

            ● Timeline benchmark met by Plaintiff (CVHOA)

● Mediation hearings to reconvene on October 22, 2004. If no agreement is reached, trial date will be set at this time. Settlement offers could be anywhere from $3 to $10 Million. No certainty. No offers should be accepted until construction experts give recommendation. Total available insurance coverage for the defense is not yet determined. Speculation is anywhere from $12 to $6 Million.

            ● Paul Policarpio’s deposition to be held on August 6, 2004.

            ● Gina Phelps’ deposition to be held on August 10, 2004. 

            ● General assessment of the case is favorable to the plaintiff.

 GM REPORT

            ● Tennis Pro contract expired July 1, 2004. Pro has been delinquent a couple of times (3 months at a time), however pays when demand is made. 

                Tennis Committee should send recommendation to Board on how to proceed with the existing contract.

          ● Parking statistics presented to Board and Parking Committee. 4 towed vehicles due to violation of permit requirement or commercial vehicle.

          ● Submitted to Board Landscaping Schedule describing status of re-landscaping project.

            ● Submitted request from Will’s Pool Services to increase monthly service by $300. Presently we are paying $2900 for summer schedule and $2600 for Winter. During deliberation Board did not approve increase.   

            ● Presented to the Board the Via Capri Project rental requirement for a Skid-Steer loader to expedite work. Otherwise, this is a big project that will require much manpower and could adversely affect landscaping schedule.  Equipment rental $250.00/day plus attachment $150.00/day needed for 5 days.

            ● Presented to the Board, Gate Access Control Proximity Card Reader Quotation for amenities access to replace key access. Quote price $26,790.00.

            ● Presented to the Board, Post Alarm Systems Proposal for additional armed security. Proposal based on 5 nights a week/ 8 hours per night operation and spare patrol vehicle. Proposal amount is $44,400 annual.

 TREASURER REPORT

            ● Attached herewith

 COMMITTEE REPORTS

Election Committee (Mildred Dandy, Chairperson)

      ● Requested double lock for election box. The ballots will be opened by the committee at the night of the election to tally all ballots and proxies in the presence of a 3^rd disinterested party. They will use the same election referee as in previous elections. The committee will continue employing the same election practices as in previous election. 

        Announcement made by Ms. Dandy that this will be her final volunteer work with the election committee. She is retiring. Accolades given by the Board of Directors for her integrity, loyalty to Cabrini Villas and spirit of volunteerism.  

Finance Committee (Joe Malinko, Chairperson)

       ● Reported on the Treasurer’s Report – attached herewith

     ● Finance Committee Meeting every 4^th Thursday. Everyone invited to attend.           

Judicial Committee (Joe Sarquiz, Co-Chairperson)

       ● Committee on stand-by for case submission from HOA resulting from Architectural Non-Compliance Forms 

Architectural Committee (Judy Lea, Chairperson)

     ● Committee members met July 13 in the conference room to familiarize ourselves with the ACP. Paul joined us for that meeting and answered questions and concerns of committee members. We were assigned sections of the community to walk through and write up non-compliance forms to be submitted to the office. So far, we have covered Sorrento & Napoli on the Scott Rd. side, parts of Ricardo, Latina, Patricia, Nola, Genova, Capri, Sienna, Roma, Bernardo, Tortona, Verona, Pompeii and Ferrara. Over 60 notices of non-compliance have been submitted to the HOA office as of July 26^th and more are in the process of being written up.

I want to compliment the members of the Committee for being so committed and dedicated to the task. We are making progress in bringing our community back to the standards of our CC&Rs. It’s a slow process. I’ve asked the committee members to stop the walk around for now as we need to see the results of the first go around. As you know, we have to follow-up two weeks after notices are sent.  I’m sure the Judicial Committee will gear up for a lot of complaints.

 OTHER ITEMS

● Explore the concept of sales advertising for CVHOA newsletter and website.          

● Present to the Board a proposal outlining feasibility and cost. Submit in the next meeting for further deliberation and decision.

 Respectfully submitted by: Michael Eastman, Secretary

June 22, 2004 Minutes

June 29,2004 Minutes

July 27, 2004 Minutes

August 24, 2004 Minutes

August 28, 2004 Minutes

September 28, 004 Minutes

October 25, 2004 Minutes

November 10, 2004 Minutes