Board of Directors Meeting
     September 29, 2009

      Minutes Of The Meeting

      Convened at 7:40 PM

Present:
Michael Eastman - President 

Nick Campbell, ESQ - Vice President

Frank Perkles - Treasurer

Absent:

Bob Yamin - Secretary

Ronald Simmons - Director at Large

Invitees:
Paul Policarpio, CVHOA General Manager

Steve Wiggenhauser, Superior Asphalt

 Richard Leyden, Leyden & Associates

 

Committee Reports:

Reports submitted by the following committees:

 Financial

Motion:

Approve the July 28, 2009 Minutes of The Board of Directors Meeting as written. 

              Motioned by Frank Perkles
              Seconded by Nick Campbell

                        Motion unanimously carried.
                       

Motion: 

Approved write off forV9505-2 in the amount of $ 2,352.00 due to court order to discharge debtor dated June 9, 2009.

                      Motioned by: Frank Perkles
                      Seconded by: Nick Campbell

                       Motion unanimously carried.

Motion:

Approved proposal of Will’s Pool Service, License # 519050, Invoice # 303 dated 9/12/09 for a total amount of $ 6,300.00. Skimmer repair and Drain Set up complaint with new ASME/ANSI. Prevention suction entrapment.

                       Motioned by: Frank Perkles
                      Seconded by: Nick Campbell

                       Motion unanimously carried.

Motion:

Approval to pay Condominium Lien & Collection fee of $ 1,641.60  for 7728R-2. Property foreclosed by Senior Lender. Frank Perkles and Nick Campbell.

                      Motioned by: Frank Perkles
                      Seconded by: Nick Campbell
                      Bob Yamin Abstained

                      Motion Unanimously carried.

Motion:

Approval to pay Condominium Lien & Collection fee of $ 2,831.20 for S9556-3. Homeowner filed for bankruptcy.

                     Motioned by: Frank Perkles
                      Seconded by: Nick Campbell

                       Motion unanimously carried.

Motion: 

Approved application of Architectural Committee volunteer, Liz Alvarado

Motioned by: Frank Perkles
                      Seconded by: Nick Campbell

                       Motion unanimously carried.

Motion:

Approval to proceed with Notice of Delinquent Assessment for the Following units: 7775R-4 ( $ 4,,694.00), R9640-2 (8,596.00), C7747-1 ( $ 4,785.00),7750C-2 ( $ 4,569).

Motioned by: Michael Eastman
                     Seconded by: Frank Perkles

                     Motion unanimously carried

General Managers Report

Pre1.Presented to Board Mr. Steve Wiggerhauser of Superior Asphalt, to discuss condition of street asphalt of interior alley roadways.  Suggestion was to remove 111,970 sq.ft. of the total 500k sq. ft but considering budgetary constraints, immediate repair need to be done on 33,950 sq.ft., amounting to $ 97,100.  Matter submitted to Board for further deliberation.   

2)    2. Presented Insurance Broker Mr. Richard Leyden, to explain prerequisite of Fannie Mae increasing Fidelity Bond requirement to 3 times the total monthly assessment consequently increasing the HOA limit to $900k from $100k.  To continue satisfying mortgage processing for homeowners the HOA is left with no choice but increase coverage.  

3)      3. Board suspended write off request to consider further collection and possibly legal action against homeowners abandoning properties or lost properties to foreclosure.  Further discussion in executive meeting.

4)      4. Submitted to Board report of Finance Committee relating to Delinquency Report.  Reminder letters have been sent to all with homeowners with open items in their accounts not exclusive to assessments owed i.e. architectural violations.

5)      5.Board Projects:  ADA Project; Skimmer/Drainage Project to comply with Federal  Law  ASME/ANSI A112.19.8 for all pools and whirlpools; Redesigning of Website…Notice given to Board and all present that a new Current Folder on the website has been created to contain fresh news maintained almost on a daily basis by GM. 

Tim6. Time Warner notified HOA that they will be increasing cable service by 80 cents per unit per month plus franchise fees and taxes effective November 2009.  Letter was sent to TW from GM appealing increase, in light of current economic conditions.  At a minimum the impact to the HOA would be and increase of approximately $ 9k.

7)     7.  Reported to Board emergency repair of main sewer line along Via Capri. Cause of blockage due to tree roots growing inside main pipes.  Photos included in Board packet.

8)      8. Informed Board that we are exceeding the FDIC fund insurance of our Reserve Fund.  Board to discuss options.

OtOther Matters:

1)      Deny request for vending machine by tennis court.

2)      Schedule Executive Meeting to discuss Delinquent Homeowners & Foreclosures.

3)      Discuss further safety recommendation from Fireman’s Fund Insurance
                    Adjournment: 9:38 PM

Respectfully Submitted by: 
                        Michael Eastman, President , October 29, 2009.

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