Board of Directors Meeting
     October 27, 2009

      Minutes Of The Meeting

      Convened at 7:40 PM

Present:
Michael Eastman - President 

Nick Campbell, ESQ - Vice President

Bob Yamin - Secretary

Ronald Simmons - Director at Large

Absent:
Frank Perkles - Treasurer

Invitees:
Paul Policarpio, CVHOA General Manager

Committee Reports:

Reports submitted by the following committees:

 Financial

General Managers Report  

The following: Review of delinquency write-offs; skip trace of residents leaving behind delinquencies; water audit discussion; hoemowner's request late fee waiver; Proposal Towing Company

Submission Motion:

 Approve the September 29, 2009 Minutes of The Board of Directors Meeting as written. 

              Motioned by Michael Eastman
              Seconded by Nick Campbell

               Bob Yamin, Ron Simmons Abstained

                        Motion unanimously carried.
                       

Motion: 

Approved order for 2010 parking decals.

                      Motioned by: Michael Eastman
                      Seconded by: Nick Campbell

                      Motion unanimously carried.

Motion:

Approved write off of bad debt  for P9420-1 in the amount of $ 7,217.35 due to bankruptcy Chapter 7.

                       Motioned by: Nick Campbell
                      Seconded by: Ron Simmons

                       Motion unanimously carried.

Motion:

Approved Volunteer for Architectural Committee

                        Motioned by: Michael Eastman
                        Seconded by: Bob Yamin

                        Motion unanimously carried.

Motion:

Authorization to repair 8 new roof leaks approved by email November 4, 2009.

                        Motioned by: Nick Campbell
                        Seconded by: Ron Simmons

                        Motion unanimously carried.

Other Matters:

1      Nick Campbell placed on hold to be discussed in Executive Meeting approval to write off bad debt in the amount of $ 4,415.65 due to foreclosure.

2      Presented DWP Notice of Proposed Water Ordinance Modification.

3      Update on skimmer & drainage project on Via Catalina

4      Presented Board previously approved roof list for comparison to current repair request submitted by affected homeowners

5      ADA updates mentioned were two protocols for installation, one mechanic and one ramp-parking for disabled estimate to follow.

6      Michael Eastman proposed that the Maintenance Matrix be voted on by email.

7      Asphalt repair on Via Napoli to be discussed in Executive Meeting and pending submission of bids.

8      Delinquency write-off(s): skip trace process to proceed with course of action discussed in Executive Meeting.

9      Audit Contract to be clarified by GM.
                    Adjournment: 8:40 PM

Respectfully Submitted by: 
                        Bob Yamin, Secretary, October 29, 2009.

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